Financial
Problem
Dental practices often face challenges when it comes to managing financials and the need for accurate tracking of incomes and expenses. Many practices use separate systems or manual methods to track their expenses, deductions, and payments, which can lead to errors, delays, and inefficiencies. Additionally, managing payments for different roles, like dentists, hygienists, and staff, can be challenging without an integrated financial management system.
For dentists and hygienists, managing NHS payments based on UDA targets and private treatments can be complicated and time-consuming. Dentists may face challenges with the accurate input of UDA codes, and hygienists’ pay can often be inconsistent, especially when treatment type categories (NHS vs private) change frequently. Furthermore, staff payments for hours worked need to be properly tracked and calculated based on predefined rates, leading to administrative burden and risk of errors.
Solution
The DPP provides a streamlined financial solution for managing dental professionals and staff earnings. It automates the calculation of payments for NHS contracts, UDAs (Units of Dental Activity), private income, and session-based payments. The platform tracks necessary deductions such as taxes, pension contributions, and other adjustments, ensuring accurate and timely payments. After calculating earnings, the payment details are sent to the relevant professional for approval before finalisation, ensuring transparency and accuracy.
Problem
Dental practices often face challenges when it comes to managing financials and the need for accurate tracking of incomes and expenses. Many practices use separate systems or manual methods to track their expenses, deductions, and payments, which can lead to errors, delays, and inefficiencies. Additionally, managing payments for different roles, like dentists, hygienists, and staff, can be challenging without an integrated financial management system.
For dentists and hygienists, managing NHS payments based on UDA targets and private treatments can be complicated and time-consuming. Dentists may face challenges with the accurate input of UDA codes, and hygienists’ pay can often be inconsistent, especially when treatment type categories (NHS vs private) change frequently. Furthermore, staff payments for hours worked need to be properly tracked and calculated based on predefined rates, leading to administrative burden and risk of errors.
Solution
The DPP provides a streamlined financial solution for managing dental professionals and staff earnings. It automates the calculation of payments for NHS contracts, UDAs (Units of Dental Activity), private income, and session-based payments. The platform tracks necessary deductions such as taxes, pension contributions, and other adjustments, ensuring accurate and timely payments. After calculating earnings, the payment details are sent to the relevant professional for approval before finalisation, ensuring transparency and accuracy.
Make the Practice Manager’s life Easy
Key Benefits
● Customisable Pay Rates
● Approval Process for Dentists and Hygienists Payments
● Automatic payment calculations for the Employees.
● Accurate Tracking through Reports
Our financial management tool is designed to simplify the process of managing payments for all dental professionals and staff within your practice. Here’s how it works:
Setting User Rates
User rates are initially set based on the role of each employee in the practice. These rates are customised to reflect the specific responsibilities and work hours of each position, ensuring that payment calculations are accurate from the outset.
Payment Calculation for Non-Dental Staff
Payments for non-dental staff are based on their roles and work hours. The practice manager or admin enters the relevant information, such as hourly rates, shift allowances, and any applicable bonuses or commissions. Payment reports are created and payments are processed accordingly.
Tracking Payments
Once payments are approved for all staff, they are recorded in the system under “Approved Payments.” This feature allows your practice to track the status of payments in real time, offering full transparency. You can access financial records easily, from anywhere, ensuring that payment information is always available when needed.
This system simplifies the payment process for both dental and non-dental staff, ensuring accuracy, reducing errors, and providing easy access to payment information at any time.
Payment Calculation and Approval
For dental professionals, such as dentists and hygienists, sessions are created for each workday. Financial details, including adjustments, allowances, deductions, and income (such as emergency, private, or other income), are entered by the practice manager or admin. The system automatically calculates these details and generates a report for each professional.
The report is then sent to the relevant dental professional for review and approval. Once approved, the payment is processed.
If any errors are identified in the report, updates can be made before final approval, ensuring that all financial calculations are accurate and minimising mistakes. This process ensures that payments are correct and made on time for all dental professionals.
Comprehensive Reporting for Your Practice
Our system delivers a suite of detailed reports designed to give you a clear and complete overview of your practice’s financial and operational performance. These reports provide valuable insights into key areas, including:
- Earnings and payments for dental professionals and staff
- Staff attendance and holiday tracking
- Breakdown of private income and services
- Total private revenue generated by the practice
These reports offer full transparency, helping you efficiently manage payroll, monitor staff activity, and assess the financial performance of your practice. With easy access to up-to-date, accurate data, you can make informed decisions and ensure the smooth running of your practice.
