Financial Management for Dental Practices
Why dental pay is hard to get right
Generic payroll software and spreadsheets don’t handle NHS/UDA targets or the split between NHS and private income. Practice managers end up calculating pay by hand, and every manual step is a chance for a mistake.
For dentists, NHS payments are tied to UDA targets, and private treatment splits add a second layer. Checking both by hand is slow.
For hygienists, income moves between NHS and private categories, so the split is easy to get wrong in a spreadsheet.
For non-dental staff, hourly wages depend on shift patterns, overtime and set rates. Each manual entry can introduce an error.
How DPP handles it
DPP puts your financial workflow in one secure back-office portal. It calculates NHS/UDA-based pay, NHS and private splits and hourly wages, then produces export files for your payroll provider or accountant. Practice managers spend less time on spreadsheets.
NHS/UDA
Payment Accurate
Calculations
10+ hrs
Save up to AdminTime Per Week
UK-only
Built for NHS & Private Dental
Our Key Benefits
Customisable Pay Rates
set separate pay structures for associates and support staff..
Accurate Tracking Reports
DPP reports cover staff earnings, attendance, holidays and private income by service type.
Setting and Managing User Rates
User rates are initially set based on the role of each employee in the practice. These rates are customised to reflect the specific responsibilities and work hours of each position, ensuring that payment calculations are accurate from the outset.
- Role-based rate templates for dentists, hygienists, therapists, and staff
- NHS/UDAÂ target and private rate configuration per dentist
- Instant rate updates with no disruption to in-progress sessions
- Rate history log for audit and compliance purposes
Pay Calculation for Non-Dental Staff
Pay for non-dental staff is based on role and hours worked. The practice manager or admin enters the details, such as hourly rate, overtime and emergency hours. DPP calculates pay from that data and produces a payment summary for each person.
Payment tracking and audit trail
Once payments are approved for all staff, they are recorded in the system under “Approved Payments”. You can check the status of each payment in real time and open financial records from anywhere. The same approval step applies to dental and non-dental staff.
• Real-time status for pending, approved and exported payments
• Accessible from desktop, tablet and mobile
• Export files for accountants and payroll providers
Approval logs and payment records can feed into your CQC record-keeping.Â
NHS/UDA pay calculation and approval for dental professionals
• NHS/UDA code entry with automatic totals
• Private income categorised by treatment type
• Adjustments, allowances and deductions tracked per session
• Hygienist NHS and private split calculated per session
Reports for your practice
DPP produces reports on the financial and operational side of your practice:
• Earnings and payments for dental professionals and staff
• Staff attendance and holiday tracking
• Breakdown of private income and services
• Total private revenue generated by the practice
The reports draw on the sessions and approvals recorded in DPP, so you can look at earnings, attendance and private income without rebuilding them in a spreadsheet.
| Report type | What it covers | Who it's for | Available in DPP |
|---|---|---|---|
| Dentist earnings report | NHS/UDA payments, private income, allowances, deductions per session | Principal dentist, practice manager | ✓ Included |
| Hygienist payment report | NHS/private income split, session totals, approval status | Practice manager, hygienist | ✓ Included |
| Staff payroll summary | Hours worked, hourly rates, bonuses, total payable | Practice manager, accountant | ✓ Included |
| Attendance & holiday tracker | Leave taken, remaining entitlement, absence patterns by staff member | Practice manager, HR lead | ✓ Included |
| Private income breakdown | Private revenue | Practice principal, finance lead | ✓ Included |
| Total practice revenue report | Combined NHS and private income, month-on-month and year-to-date | Practice owner, accountant | ✓ Included |
How DPP compares to generic payroll software
Generic payroll tools are built for general employment, not for UK dental practices. They
typically don’t handle NHS contracts, UDA targets or mixed NHS and private income. DPP
is built around those.
| Feature | DPP | Generic payroll tools |
|---|---|---|
| NHS/UDA pay calculations | ✓ Built-in | ✗Typically Not available |
| NHS/private income split for hygienists | ✓ Automatic | ✗ Usually a Manual workaround |
| Dentist session-by-session records | ✓ Included | ✗ Typically Not available |
| Approval workflow before payment | ✓ Included | ⚡ Usually Basic only |
| Non-dental staff payroll | ✓ Included | ✓ Available |
| Private income reporting by treatment | ✓ Detailed | ✗ Typically Not available |
| Built around UK dental practice structure(GDC -registered staff, NHS Contracts) | ✓ Designed for it | ✗ No dental context |
| HR and compliance in the same platform | ✓ Included | ✗ usually a Separate purchase |
Common Questions about DPP's Financial Management Module
DPP calculates dentist pay based on Units of Dental Activity (UDAs) completed within NHS contracts. applying your configured pay-per-UDA rate. A payment summary showing UDAs delivered, any under- or over-performance against contract, and the resulting gross payment ready for payroll processing.
Yes. DPP supports split-payment profiles for hygienists who work across NHS and private lists. You can set separate pay rates, session fees or percentage-of-revenue models for each income stream. DPP calculates earnings for each stream and gives a single consolidated figure per hygienist, with a record of NHS versus private activity.
DPP calculates pay for the whole practice team and produces export files for your payroll provider or accountant. It doesn't run payroll or pay staff itself. Reception, practice management and administrative roles can be set up with salary, hourly or sessional pay structures. Overtime rules, bank holiday uplifts and absence deductions are calculated from the rules and data you enter, and the results can be exported to your payroll provider or accountant.
DPP includes ready-to-use reports for dentist earnings, hygienist payments, staff pay, attendance and holidays, private income and total practice revenue. Reports can be exported to PDF, Acountant or finance team.
Yes. DPP is built for multi-dentist and multi-site practices. Each dentist, therapist and hygienist has an individual financial profile with their own targets, pay rates and contract allocations. Owners and managers get a consolidated dashboard across all associates, which makes it easier to compare performance and keep track of NHS contract risk.
At the end of each pay period, DPP generates a draft payment run for review. Practice managers or principals can inspect individual pay calculations, flag any discrepancies and make manual adjustments before approving. Once approved, DPP produces finalised pay statements for each team member and a payroll export file. A full approval audit log is maintained, so you always have a record of who authorised each payment and when.s maintained so you always have a record of who authorised each payment and when.
Built to support UK dental record-keeping
NHS contract records
UDA tracking and payment reporting aligned with NHS Business Services Authority dental contract requirements. Audit-ready financial statements.
NHS Business Authority →
CQC record-keeping
Audit trails and approved payment records support the financial governance expectations of CQC-registered practices.
See Compliance module →
Data protection
Staff financial data is processed and stored in compliance with UK GDPR.DPP doesn’t sell or share your payroll data with advertisers or unrelated third parties.
Privacy policy →
Ready to simplify your dental practice finances?
Join dental practices across the UK that use DPP For payroll,
eliminate errors, and get full financial visibility — all in one portal.
Or book a 30-minute demo with the DPP team