Signs when to upgrade your practice management financial system!

Signs when to upgrade your practice management financial system!

The accuracy of financial data is crucial during the preparation process, requiring attention to detail and thorough checking to ensure that the information being handled is correct.

Inaccurate information can lead to unwanted income audits, misreported accounts receivable, incorrect case structure planning, or flawed budget and cost estimates. This will result in negative outcomes for the dental practice.

When choosing to implement your Dental Practice’s first-ever Financial and HR system, it is normal to go for something that does the basics very well, for a low monthly fee. However, as your business expands and your responsibilities and budget grow as well, there will likely come a point when it is worth investing in a more sophisticated Financial, HR, and compliance management system.

1) If your organisation is growing

As your business starts to grow and does financially well for itself, you will likely be employing more staff such as hygienists and dentists.  Taking on lots of new members of staff in a short space of time can be tough for your administration teams – particularly if your company hasn’t expanded to keep up. You will be juggling tasks, which will be more heavy-going, too, as a result of the rising number of employees to look after.

If this is the case, then it might be time to use the Dental Professional Portal (DPP) which can help carry some of this workload and burden. DPP will give you a holistic view of your organisation’s complete operation.

The Financial Section will provide a streamlined method for Practice Managers to calculate the earnings of Dentists and Hygienists, Staff wages, and the customised report for dental professionals employed within the Dental Practice and also help the organisation to monitor their overall financial performance.

The Human Resources Section will provide the staff with a comprehensive online platform that will allow them to maintain and showcase their personal profile and professional documents.

The Compliance Management Section offers access to all necessary compliance documents for all personnel within the organisation making your surgery ready for CQC inspection.

2) Your Admin team saves time by doing the strategic work smartly

With rapid growth in your business, this comes with more responsibility and a higher workload for you and your Admin team. How can you make time to reflect, engage, and plan if you are inundated with day-to-day admin work?

By using DPP, your practice can overview the admin tasks such as pending Dentists/Hygienist Payment Schedules, User Document status, Practice Compliance Status, etc., The practice admin has control over the user access privileges and it can be customized as per the requirement.

3) You want to make effective and smarter decisions

With your management team stepping up to make strategic choices and your dental practice growing more rapidly, there is more pressure on you to get the right decisions in place. Reporting on and analysing key staff’s monthly worked hours can help you make informed recommendations about people and organisational strategy. Investing in a complete system like DPP will help do the time-consuming work for you, by producing easy-to-understand management information reports and making sure get ROI. This will help you to know what the staff earning’s amount will be at the touch of a button. This report gives the details of their branch, annual wages, holiday details with their primary work location along with working hours and rates.

So, try out the Dental Professional Portal for a one-month free trial.

To see for yourself how DPP can benefit you, please contact our call our friendly sales team on 0203 478 0177 or sign up by clicking here.

SMARTER Framework Benefit Your Dental Practice When Using The DPP

SMARTER Framework Benefit Your Dental Practice When Using The DPP

The idea of a SMARTER goals framework is to define meaningful and powerful goals that are clear and are achievable within any means possible. As with any business, an understanding of how your dental practice is performing is necessary when dealing with your challenges and maximising opportunities. Most owners have ambitions and goals, yet daily pressures can often take priority at that present time. Implementing smarter office technology is changing the way we work. Nowadays, we need to perform faster, more efficiently and with higher quality than ever before. This blog will explain how our DPP system, will help your practice to achieve all of your SMART goals.


Here your goals need to be specific i.e. have the ability to provide your staff with a clear and concise purpose as to where you are going with your objectives.

Depending on your personal Dental Practice situation, the DPP portal could soon make your administration team more efficient than ever! As a Dental professional, your time is valuable. You have patients to see, appointments to schedule, and countless administrative tasks to manage. In order to run your practice efficiently, it is important to have the right tools in place at your disposal and that is where the DPP comes into place.

The Dental Professional Portal is a comprehensive management portal that streamlines your practice into Human ResourceFinance and Compliance operations and minimises errors.  Most importantly, it is straightforward and simple to use so much that DPP becomes indispensable to the Surgeries  that use it. So if you want to increase your revenue whilst cutting down on expenditure, by moving over to DPP, as it is an environmentally friendly portal this will save your practice a lot of money with a reduction in paper wastage plus your time will be better spent too.


Measurable goals help to quantify your progress and see whether you have actually achieved

anything.  When you are working out how to measure your goals, it is important to consider your key performance indicators (KPIs).

DPP uses data to look at how well a Dentist and Hygienist are performing. This enables the

management team to view this information at the drop of a button. As a result of this, employees will know what is expected of them, as they can see how well they are performing and are able to adjust their workload accordingly to the data. So if you want to increase your income over the next 3 months – you will need to think about how this is achievable?


For this step, you need to set realistic and achievable goals. However, how feasible will it be for your staff to achieve them in the given timeframe? We like to think that we can achieve big targets, but during the busy working day of a Dental Practice, this isn’t always practical. So make your goals big enough to challenge yourself, but don’t make them unachievable.

As an example, to understand how well your surgery is doing, then you might want to conduct a survey to find out what the patients think about the surgery. Once these surveys are returned back to the practice, then they can be inputted into DPP. You can then access how all the staff and dental practice are doing and look to see how we can improve specific areas moving forward.


During this step, not only should your goals be relevant, but there should be a reason behind it. Even you can work towards an improved productivity and efficiency.

Nowadays, repetitive and mundane tasks can be almost completely managed by having smarter technological solutions in place, leaving your staff to focus on the most important tasks that they are hired to do. By reducing the small and time-consuming tasks that employees need to do in order to get the important tasks going, have great benefits to both the individual employee and the company. DPP will help your staff to better time manage their day.

In additional to this, DPP will help the environment by Implementing a paperless system into your Dental Practice. Dental Practices are trying to do their bit for the environment by striving to be more sustainable in the face of climate change. So they are being encouraged to go paperless and to use more digital tools. DPP will not only offer you a paperless solution, but will help your practice increase its overall efficiency too.


This is the last step to your framework. It is important to set deadlines to your goals as it is harder to achieve goals without having this in place. You might want to break these goals down into smaller time-frames so you can monitor your progress along the way.

Clearly, the most plausible benefit of DPP is the amount of time it saves. Our feature-rich and user-friendly portal is designed to revolutionise your practice management, enabling you to streamline various tasks effortlessly. With DPP Human Resources, you gain full control over your information, update your contact details, manage your multiple practices, and more with just a few clicks. No more tedious paperwork or scattered records. 

In addition to saving your time, your data will also be very secure. DPP uses industry-leading security measures to protect the user information and practice data. You can access your portal from any device with an internet connection, so you can manage your practice from anywhere – even whilst you are away on holiday.


In conclusion, Dental Professional Portal  is a must-have tool for any dental practice looking to save time and reduce administrative errors. It is the ideal solution for streamlining your practice operations and providing the best possible care to your patients, thanks to its comprehensive features and user-friendly interface.

HR Compliance Guide for 2024 – Dental Professional Portal

HR Compliance Guide for 2024 - Dental Professional Portal

What is HR Compliance?

HR compliance means abiding by the professional standards, and ethical and legal norms of human resources management. It is about creating a progressive workplace that respects the quality and rights of your employees. 

HR compliance covers legal aspects including equality legislation, health and safety regulations employment laws. Furthermore, it takes into account ethical contemplations such as fair treatment of your staff and creating a transparent office ethos.

Common HR Compliance Issues 

Due to being so busy, Dental Practice staff can make honest mistakes in their HR compliance. Here are some of the more common areas where this can occur:

  • Discrimination: Unlawful discrimination based on ethnicity, gender or age is not only illegal  but it is also unethical.
  • Wage Regulations: If you fail to pay the National Minimum Wage in your surgery then you can face hefty fines. It can also cause damage to your brand reputation too.
  • Working Time Violations: By not providing enough breaks or allowing your staff to exceed the maximum allowed weekly working hours could lead to court proceedings and other legal action.
  • GDPR and Data Privacy: The mishandling of sensitive employee data and any non-compliance with General Data Protection Regulation (GDPR) can lead to harsh penalties. It can also damage your trust in your employees.

HR Audits or checklists

An HR audit helps to check that your HR processes and policies are in place which will make sure that you are staying compliant within the UK employment regulations. It is a great strategic tool to keep you dental practice in position for success.

Use Our Ultimate HR compliance checklist To Help Your To Remain Compliance:

Below is an HR compliance checklist: 

  • Employment Contracts and Documentation
  • National Minimum Wage and National Living Wage
  • Working Time Regulations
  • Equality and Discrimination
  • Health and Safety
  • Annual Leave and Holidays
  • Sick Leave and Sick Pay
  • Right-to-Work Checks
  • Maternity, Paternity, Adoption, and Shared Parental Leave
  • Data Protection and GDPR Compliance
  • Termination and Redundancy
  • Pension Auto-Enrolment
  • Training and Development
  • Employee Handbook and Policies
  • Trade Union and Employee Consultation
  • Grievances and Dispute Resolution
  • Exit leave

Compliance Verification

The main goal of your HR compliance checklist is to make sure your Dental Practice is run according to UK employment law.  When you meticulously review your surgeries HR policies, practices and processes, an audit can spot possible areas and risks of non-compliance. This could be for working hours, wages or another reason.

Risk Management

Your HR audit checklist identifies liabilities in your HR processes, so you can put precautionary measures in place. This can include data security risk, discrimination issues and other vulnerabilities. By understanding your HR processes and where they are lacking, can help create a more resilient and stronger business.

Dental Professional Portal HR Portfolio

Say goodbye to HR challenges and streamline your operations effortlessly. DPP HR Portfolio has many excellent functionalities within its Portal to help you to run your business successful and to meet HR compliance. 

The HR Portfolio will provide your dental staff with a comprehensive online platform, which will allow them to showcase their professional portfolio and encourage a culture of ongoing professional growth and development.

𝐒𝐢𝐦𝐩𝐥𝐢𝐟𝐲 𝐇𝐑 𝐭𝐚𝐬𝐤𝐬 𝐰𝐢𝐭𝐡 𝐃𝐏𝐏:
●  Effortlessly update contact info
●  Access earning statements 24/7
●  Seamlessly coordinate across practices

𝐒𝐭𝐚𝐲 𝐨𝐧 𝐭𝐨𝐩 𝐨𝐟 𝐲𝐨𝐮𝐫 𝐠𝐚𝐦𝐞:
●  Keep your dental portfolio up-to-date
●  Never miss important information
●  Ensure smooth dental practice management 

Take advantage of our free month’s trial and see how all of these tasks help benefit your staff and business.

Unlock HR Efficiency With Dental Professional Portal

Unlock HR Efficiency With Dental Professional Portal

Dental Practices are often reluctant to abandon their current HR system, particularly if they have invested heavily in their HR technology over the years. But this may mean that as much as 82% of the staff’s day are still using manual, paper-based processes for HR tasks.  The Management Team may also think that moving to a newer system may be seen as time-consuming, too expensive and stressful.  

The Dental Professional Portal (DPP) is a tool designed specifically for dental practices. It will help your staff to save time and give you valuable insights to boost your dental practice. Its advanced reports and back-office management tools highlight growth opportunities and ways to increase profitability.

Within DPP, there is a Human Resources section that helps provide your dental staff with a comprehensive online digital platform that allows your HR staff to create, customize, and manage HR-related processes and tasks. DPP’s Human Resources section uses pre-built components and visual interfaces to simplify the development of HR solutions. So DPP can improve everything from the administrator to the staff’s experience.

Below are a few reasons why you should move over to DPP’s system:

  • Increased Operational Efficiency

The average HR administrator can spend up to 5 hours per day doing unnecessary administration due to working on old tiresome systems which generates unnecessary administrative tasks, wasting hours that your staff could be spending on far more valuable work. This can also lead to a higher likelihood of error or compliance issues.  By using DPP’s HR system, it will help to cut back significantly on administrative tasks.

  • Improved HR Strategy

Running multiple finance and HR systems can make it much harder to run your weekly and monthly reports to analyze your Dental Practices’ finances. Since your practice admin will need to keep on top of where the money is being spent as well as monitor the impact of the number of hours your staff work, this will all affect the payroll outcomes. By using DPP’s integrated HR and finance portal, you can empower your staff to have easy-to-access data, thereby keeping on top of your overhead costs and finances. 

  • Addressing and Identifying Key Business Challenges

Combining your payroll and HR services will ensure that you can identify and address company-level issues. By giving your management staff access to your employee data, you can easily identify any concerns, such as pay inequality, that could undermine your company’s ethos. This will enable you to improve inclusivity and diversity in your Dental Practice as well as help your employee retention.  Using DPP’s fully integrated HR system will help your staff to keep on top of this.


So integrating a solution like the Dental Professional Portal will allow you to bring all of your HR tasks into one place. Since your admin staff deserves a system that will make their life so much easier, DPP will offer them a one-stop-shop for all your HR and Financial requirements.  So help to create the workforce experience your employees have been waiting for and go online today for a free month’s trial. Dental Professional Portal

Do you know how well your Dental Practice is performing?

Do you know how well your Dental Practice is performing?

Having an understanding of how well your dental practice is performing, is important when dealing with every day challenges and wanting to capitalise on opportunities. Most practice owners have long-term goals and ambitions, however, It can be all too easy to get caught up in the daily activities when running a fast-paced business, leaving you little time to focus on these plans.

Any dental practice owner can relate to that. However, there are ways to keep on top of these obstacles and even grow the business. By having full knowledge of the restrictions and transparency of the inner workings of the business is the key foundation to its success. This can all be done by setting ‘Key Performance Indicators’ which are both measurable and meaningful.

In doing so, you can keep on top of how well your business is performing and help it to grow more successfully.

Typical KPIs for a dental practice will help in achieving:
• Reduced costs
• Increased efficiency

By having the right tools in place, this can help dentists gain sight of practice performance and plan a successful future for the entire business and the people within it. This is where Dental Professional Portal (DPP) will fit in and become an essential piece of software for the surgery.

Dental Professional Portal (DPP) has been designed in collaboration with dentists and can help you to run your practice more smoothly. It is a completely online application that has been designed specifically for Dental Practices, making it accessible from wherever you are, all year round. It allows you to work from any location, streamline your practice and free up your valuable time, giving you more flexibility to do other more important jobs.

The portal is divided up into 3 parts:
DPP Financial Solution comes with a state-of-the-art Financial application. It calculates the monthly earnings for every dentist and hygienist in the practice saving your Practice Manager time and money.
DPP Human Resources allows Dental professionals to update their professional information on the online portal. They can share this information with multi practices as well as being able to access their monthly and annual earnings statements at any time.

DPP Compliances means that your practice is always CQC inspection ready. With instant and easy to access to all required documentation and prompt regulatory updates, our online application will give you peace of mind ahead of any CQC visit.

By working in partnership with DPP, then practice owners can gain a better understanding of what they need to reach their growth goals.
Call us today for a free trial !