The advantages of Implementing Dental Professional Portal (DPP)

The advantages of Implementing Dental Professional Portal (DPP)

What are the advantages of Implementing Dental Professional Portal (DPP)?

Are you thinking about upgrading your current Financial and HR solutions, but are confused by what is currently available in the marketplace? Deciding on what the best solution is for your Dental Practice can always be a challenging concept and the answer isn’t always determined by your business size. It normally is to with your budget as well as the level of complexity within your business.

Below are some of the advantages of why you should consider implementing DPP into your surgery:

1. Ready to use

DPP has been designed to be a readily available portal and easy to use. This makes it ideal for your dental business if you don’t have the time or resources to spend time on the configurations.

For our system, you have a free month’s trial before you have to fully commit. Even better, the cost is absorbed as part of your ongoing monthly fee.

As DPP is structured to any sized Dental Practice (whether you own Single or Multiple surgeries), it is ideal for Dental businesses who want an immediate solution to managing their Finance, HR, and Compliance processes.

With a complete set of features and an easy-to-use interface, there is no need for much training for those staff members who have no financial knowledge.

2. Inexpensive

As DPP is designed with pre-built, standardized features, much more competitively priced than if you went for a more bespoke, complex solution.

With the DPP portal, you are normally charged monthly, with no up-front cost. Some providers charge per employee, per month basis; others charge on a per business, per month basis.  Our Portal has 3 tiers meaning you unlock more functionality the more you pay:

  • Professional Portfolio
  • Small Company
  • Large Company

3. User-friendly

With the DPP, it caters for all sizes of Dental Practices and has been specifically designed with the user in mind. The functionalities and interface of the portal tends to be intuitive and streamlined, making it easy for users to use and navigate around.

4. Good functionality

DPP benefits the user with a wide range of features and functionality. Such features tend to meet the core needs of your dental business.

These features include

Our portal ensures you only pay for what you need, rather than for features that aren’t relevant to you.

So get yourself started with a free trial of Dental Professional Portal, so you can begin weighing up the benefits right away.

SMARTER Framework Benefit Your Dental Practice

SMARTER Framework Benefit Your Dental Practice

The idea of a SMARTER goals framework is to define meaningful and powerful goals that are clear and are achievable within any means possible. As with any business, an understanding of how your dental practice is performing is necessary when dealing with your challenges and maximising opportunities.

Most owners have ambitions and goals, yet daily pressures can often take priority at that present time. Implementing smarter framework office technology is changing the way we work. Nowadays, we need to perform faster, more efficiently and with higher quality than ever before.

This blog will explain how our DPP system, will help your practice to achieve all of your SMART goals.

SPECIFIC

Here your goals need to be specific i.e. have the ability to provide your staff with a clear and concise purpose as to where you are going with your objectives.

Depending on your personal Dental Practice situation, the DPP portal could soon make your administration team more efficient than ever! As a Dental professional, your time is valuable. You have patients to see, appointments to schedule, and countless administrative tasks to manage. In order to run your practice efficiently, it is important to have the right tools in place at your disposal and that is where the DPP comes into place.

The Dental Professional Portal is a comprehensive management portal that streamlines your practice into Human Resource, Finance and Compliance operations and minimises errors. Most importantly, it is straightforward and simple to use so much that DPP becomes indispensable to the Surgeries that use it. So if you want to increase your revenue whilst cutting down on expenditure, by moving over to DPP, as it is an environmentally friendly portal this will save your practice a lot of money with a reduction in paper wastage plus your time will be better spent too.

MEASURABLE

Measurable goals help to quantify your progress and see whether you have actually achieved anything. When you are working out how to measure your goals, it is important to consider your key performance indicators (KPIs).

DPP uses data to look at how well a Dentist and Hygienist are performing. This enables the management team to view this information at the drop of a button. As a result of this, employees will know what is expected of them, as they can see how well they are performing and are able to adjust their workload accordingly to the data. So if you want to increase your income over the next 3 months – you will need to think about how this is achievable?

ACHIEVABLE

For this step, you need to set realistic and achievablegoals. However, how feasible will it be for your staff to achieve them in the given timeframe? We like to think that we can achieve big targets, but during the busy working day of a Dental Practice, this isn’t always practical. So make your goals big enough to challengeyourself, but don’t make them unachievable.

As an example, to understand how well your surgery is doing, then you might want to conduct a survey to find out what the patients think about the surgery. Once these surveys are returned back to the practice, then they can be inputted into DPP. You can then access how all the staff and dental practice are doing and look to see how we can improve specific areas moving forward.

RELEVANT

During this step, not only should your goals be relevant, but there should be a reason behind it. Even you can work towards improved productivity and efficiency.
Nowadays, repetitive and mundane tasks can be almost completely managed by having smarter framework technological solutions in place, leaving your staff to focus on the most important functions that they are hired to do. Reducing the small and time-consuming tasks that employees need to do in order to get the important tasks going, have great benefits to both the individual employee and the company. DPP will help your staff to better time manage their day.
In additional to this, DPP will help the environment by Implementing a paperless system into your Dental Practice. Dental Practices are trying to do their bit for the environment by striving to be more sustainable in the face of climate change. So they are being encouraged to go paperless and to use more digital tools. DPP will not only offer you a paperless solution but will help your practice increase its overall efficiency too.

TIME-BOUND

This is the last step to your framework. It is important to set deadlines to your goals as it is harder to achieve goals without having this in place. You might want to break these goals down into smaller time-frames so you can monitor your progress along the way.

Clearly, the most plausible benefit of DPP is the amount of time it saves. Our feature-rich and user-friendly portal is designed to revolutionise your practice management, enabling you to streamline various tasks effortlessly.

With DPP Human Resources, you gain full control over your information, update your contact details, manage your multiple practices, and more with just a few clicks. No more tedious paperwork or scattered records.

In addition to saving your time, yourdata will also be verysecure. DPP uses industry-leading security measures to protect the user information and practice data. You can access your portal from any device with an internet connection, so you can manage your practice from anywhere – even whilst you are away on holiday.

To Summarise

In conclusion, Dental Professional Portal is a must-have tool for any dental practise looking to save time and reduce administrative errors. It is the ideal solution for streamlining your practice operations and providing the best possible care to your patients, thanks to its comprehensive features and user-friendly interface.

Why should an accounting and human resources system be implemented?

Why should an accounting and human resources system be implemented?

Are you considering upgrading your current Accountancy and HR system but feeling confused by the options available in the marketplace?

Deciding on the best solution for your Dental Practice can be challenging, and the answer isn’t always determined by your business size. In fact, it normally is to with your budget as well as the level of complexity within your business.

Below are some of the advantages of why you should consider implementing an accounting and HR system into you surgery:

  1. Ready to use

Designers have created an Accountancy and HR system to be readily available and easy to install. This makes it ideal for your dental business if you don’t have the time or resources to customise or develop a system right from scratch.

Do check out what is available in the market place as some implementation costs are very minimal whilst others are expensive.  See if you can have a free month’s trial before you have to fully commit.

Most systems will be pre-built with a standard set of features, which is ideal for Dental businesses who want an immediate solution to managing their HR and Finance processes.

With a complete set of features and easy-to-use interface, there is no need for much training to take place, which makes the installation process simple and streamlined.

  1. Inexpensive

Designers create Accountancy and HR systems with pre-built, standardized features, making the initial setup costs much more competitive than a bespoke, complex solution. Some providers charge per employee, per month basis; others charge on a per business, per month basis.  So do check this out fully before committing to signing up.

  1. User-friendly

Accountancy and HR systems cater to all sizes of Dental Practices and are specifically designed with the user in mind.The functionalities and interface of the portal tend to be intuitive and streamlined, making it easy for users to use and navigate around.

  1. Good functionality

Accountancy and HR systems will benefit the user with a wide range of features and functionality. Such features tend to meet the core needs of your dental business.

These features include

Make sure that you only pay for what you need, rather than for features that aren’t relevant to you.

Why Dental Practices Need BackOffice Management System?

Why Dental Practices Need BackOffice Management System?

Managing a dental practice can be a challenging task, and it requires a lot of coordination and organization. Dental practices need to manage a variety of tasks, including HR, financial, and compliance management. However, executing these tasks can prove to be both time-consuming and complex. Without the appropriate tools and resources, it becomes arduous to effectively monitor and keep track of every crucial aspect.

One solution that can help to manage these tasks more effectively is an HR, financial, and compliance management system. A system that combines all three functions can provide a more streamlined and integrated approach to managing a dental practice.

Here are some of the reasons why every dental practice needs an HR, financial, and compliance management system:

Efficient HR Management:

A comprehensive HR management system can help to manage employee records, payroll, benefits, and other HR-related tasks. By automating these processes, dental practices can save time and reduce errors, leading to more efficient HR management.

Better Financial Management:

A financial management system can help dental practices manage their finances more effectively, including accounts payable and receivable, budgeting, and financial reporting. By providing real-time financial information, dental practices can make better-informed decisions and optimize their financial performance.

Improved Compliance Management:

Compliance management is a critical aspect of running a dental practice, and it requires strict adherence to regulations and standards. An HR, financial, and compliance management system can help dental practices stay on top of compliance requirements, including CQC, NHS, GDC, ICO, and BDA regulatory standards.

Enhanced Security:

By consolidating HR, financial, and compliance management into a single system, dental practices can enhance their data security. The system can provide access controls, audit trails, and other security measures to protect sensitive data.

Increased Efficiency:

By streamlining HR, financial, and compliance management tasks into a single system, dental practices can increase efficiency and reduce the time and effort required to manage these functions. This can free up time for dental professionals to focus on patient care and other critical aspects of running a dental practice.

In conclusion, an HR, financial, and compliance management system can provide dental practices with a more streamlined and integrated approach to managing their operations. By automating and consolidating these functions, practices can save time, reduce errors, and improve their overall performance.

Signs when to upgrade your practice management financial system!

Signs when to upgrade your practice management financial system!

Accurate financial data is crucial for dental practices. Financial Solution software ensures meticulous record-keeping to avoid errors and negative consequences like audits, misreported financials, and flawed planning. While basic systems suffice for startups, consider investing in a more sophisticated solution as your practice grows. This will provide a comprehensive view of your finances and streamline operations.

When choosing to implement your Dental Practice’s first-ever Financial and HR system, it is normal to go for something that does the basics very well, for a low monthly fee. However, as your business expands and your responsibilities and budget grow, there will likely come a point when it is worth investing in a more sophisticated Financial, HR, and compliance management system.

1) If your organisation is growing

As your business grows and does financially well for itself, you will likely be employing more staff such as hygienists and dentists.  Taking on many new staff members in a short time can be tough for your administration teams – particularly if your company hasn’t expanded to keep up. You will be juggling tasks, which will be more heavy-going, too, as a result of the rising number of employees to look after.

If this is the case, then it might be time to use a Financial and HR system that can help carry some of this workload and burden, giving you a more holistic view of your organisation’s complete operation.

The Financial Section will provide a streamlined method for Practice Managers to calculate the earnings of Dentists and Hygienists, Staff wages, and the customised report for dental professionals employed within the Dental Practice and also help the organisation to monitor their overall financial performance.

The Human Resources Section will provide the staff with a comprehensive online platform that will allow them to maintain and showcase their personal profile and professional documents.

The Compliance Management Section offers access to all necessary compliance documents for all personnel within the organisation making your surgery ready for CQC inspection.

2) Your Admin team saves time by doing the strategic work smartly

With rapid growth in your business, this comes with more responsibility and a higher workload for you and your Admin team. How can you make time to reflect, engage, and plan if you are inundated with day-to-day admin work?

By using a Financial and HR system, your practice can overview the admin tasks such as pending Dentists/Hygienist Payment Schedules, User Document status, Practice Compliance Status, etc.

The practice administrator will then have more control over the user access privileges and it can be customised as per the requirement.

3) You want to make effective and smarter decisions

With your management team stepping up to make strategic choices and your dental practice growing more rapidly, there is more pressure on you to get the right decisions in place. Reporting on and analysing key staff’s monthly worked hours can help you make informed recommendations about people and organisational strategy.

Investing in a complete system Financial and HR system will help do the time-consuming work for you, by producing easy-to-understand management information reports and making sure to get ROI. This will help you to know what the staff earnings will be at the touch of a button. This report gives the details of their branch, annual wages, holiday details with their primary work location along with working hours and rates.

How will KPI’s let me know how my Dental Practice is doing?

How will KPI’s let me know how my Dental Practice is doing?

What are Key Performance Indicators (KPI’s) and what do they mean for your practice?

Key Performance Indicators or KPIs are measurable outcomes that contribute towards your business’s overall aims and objectives. In a Dental Practice this could be areas such as:

  • UDA targets 
  • Revenue earned
  • Average employee production
  • Average individual patient earnings
  • Operating expenses

KPI’s need to be monitored at different times of the year by your senior staff. The KPI’s will reveal key details about performance, profitability, operations, and other important areas. Whilst it doesn’t matter if you can’t hit every KPI, it is important to focus on the ones that will help grow your practice and improve your business strategies. Without identifying each KPI that you want to measure for your practice, essential opportunities could be missed to help drive team morale and implement successful goals.

Over half of practices don’t know where to find the information they need and over ¾ of dentists surveyed either do not measure success or only do so occasionally!

This is where having a software package in your practice to monitor this, is a particularly useful tool to implement into your practice. It is a way for practice staff and associates to track, trace and forecast their individual performance, on the go. Both practice and individual data is accessible at your fingertips in a convenient web portal, enabling your team to benchmark and take ownership over their own success through KPI monitoring.

Below are a few areas that your staff and yourself can keep track on:

1. Practice Production

Practice production is what every dentist needs to monitor and keep track on. It is easy to recognise when your office has had busy and slow periods which could trigger off alarm bells. If you have noticed an increase in production per patient for the month, but your profits are going down, then you should question where the money went?

So by keeping on track of your income will help you measure how your practice is doing both day-to-day and throughout the year.

2) Average Production Per Patient

Average Production Per Patient or Annual Patient Value (APV), helps you to measure how much revenue each of your patients brings to your dental practice. When it becomes low, then this needs addressing and you and your team need to be doing more to encourage add on or additional services and possibly bring your costs down to attract new patients.

You might also notice that whilst you are treating a significant number of patients but their spend is too low, you may wish to allow longer appointment times so the staff can connect better with their patients, creating more opportunities for additional care such as hygienists, tooth whitening, dental implants etc.

3) Practice Profit

Your profits are very important, but there it is different from other KPI’s and definitely worth tracking. After subtracting your staff costs and materials, you can calculate what percentage a procedure costs. That means if 76% of your revenue from dental implants goes to cover your overheads, you will be aware of the monetary loss if you accept a lower-paying insurance cover.

4) Cancellations & No Shows

This KPI is a common occurrence for dental practices and unfortunately it is out of your control. Your Dental Practice staff should track this to account for your daily bookings and production time. You might just need to improve your reminder and scheduling process using a more automated approach such as text or email reminders. For those repeat offenders, you may consider enforcing fees as a consequence.

Summary

Being able to monitor individual performance and the overall success of your practice is important. By empowering your staff to keep your software package up to date, it will help you to determine how well your business is doing and can help boost motivation towards targets. So where possible, enable access to business-related insights on every level as it will not only take away pressure from your management team, but can also help your clinical team to better understand what income they are bringing into the practice.

So get your team to monitor their successes and trigger tangible, positive actions to stay on track all the time.